An online board meeting is an effective way to bring your colleagues together remotely without having to travel. It allows you to host more meetings at times that are suitable for the majority of attendees, thereby increasing the efficiency and engagement. Any changes made to the documents during these meetings are automatically synchronized once internet access is restored. This means that even if a coworker is offline, they will be able to browse and read all the information you discussed during your last meeting.
In an online board meeting, members can use video conferencing options in their board management software. This lets them talk and see one another face-to-face. This keeps them engaged, and also gives them the ability to gauge each other’s nonverbal communication. They can also turn off their mics when they are not speaking, so as to avoid interrupting each other and to follow online meeting etiquette.
Before you host your online board meeting it’s a good idea to do a run-through of your technology with the people who will be joining in order to ensure that everything is working properly. This includes ensuring that the computer of your board member has a reliable connection and the quality of their camera is acceptable. Also, it is important to ensure that they have enough bandwidth to run the meeting and aren’t distracted by any other devices (like ringtones or a distracting background).
Participants in virtual meetings should also be aware of their attire. It is important to maintain an appropriate appearance, particularly because it will be observed by the people that join from all over the world. In addition, it’s a good idea to avoid sitting near a window since the glare can disrupt the view of the screen and be visible on the camera.
www.board-room.blog/board-members-interacting-with-staff-rules-and-instruments/